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13 Aug 2019

Administrative Assistant

Job Description

Established in 1996, HR Associates is a recognized leader in the provision of temporary services to the public, broader public, and not-for-profit sectors throughout Ontario. With over 20 years of experience providing services to the public and broader public sector, we are temporary help recruitment specialists with extensive experience in providing recruitment services for administrative and professional positions in program management, healthcare, communications, human resources, finance, information technology, policy development, etc.

Administrative Assistant

Do you have a strong background providing administrative support for management? Our client in the broader public sector is looking for an Administrative Assistant to join their team for an interim opportunity, located in Downtown Toronto. In this role, you will provide administrative support services to a team and senior leadership. Details as follows:

Responsibilities:
•Produces documents for various audiences, including bulletins, meeting minutes, letters, policy and technical reports, charts, and presentations;
•Performs general reception duties;
•Arranges in-person meetings, conferences, and teleconferences involving multiple internal/external participants, and makes all logistical meeting arrangements;
•Prepares meeting agendas and distributes related materials in a timely fashion;
•Reviews and prioritizes correspondence based on content and urgency for redirection to appropriate staff;
•Conducts procurement activities for the office (e.g. purchasing office supplies, and other goods and services);
•Verifies and reconciles invoices and expense claims.

Qualifications:
•2-3 years of experience as an Office Administrator or Administrative Assistant/Coordinator;
•Public sector experience is considered an asset;
•You have superior written and verbal skills with strong communication and interpersonal skills;
•You have strong attention to detail;
•You are a skilled multi-tasker; excellent organizational skills and demonstrated ability to manage time effectively, and to manage multiple, competing priorities;
•You have the ability to work autonomously and function effectively in a team environment;
•You have advanced computer skills with MS Office Suite and QuickBooks.

Why apply?
•Excellent interim opportunity with our broader public sector client;
•Competitive pay rate!

How to Apply

If you feel that you have the right combination of qualities for this position, please submit your covering letter and resume to hra19109@hrassociates.ca. We thank all candidates for submitting their resume, however only those selected for an interview will be contacted. If you require an accessibility accommodation during the recruitment process, please email accessibility@hrassociates.ca or call 416-237-1500 x. 237. Please visit our website at www.hrassociates.ca for more information about our company and services.

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