Are you a highly experienced administrative professional who has the proven ability to lead initiatives through to execution in a changing and fast-paced environment? Our client in the health care sector is seeking a knowledgeable and experienced Executive Assistant to provide executive support to the CEO’s Office in leading all administrative and key corporate functions.
Your effective time management and prioritization skills will allow you to lead and execute internal office protocols and logistics; coordinate all aspects of meetings, including location, minutes, and materials; and effectively monitor and organize the email and calendar of the CEO and Board Chair.
Using your excellent judgement, political acuity, and problem-solving skills, you will liaise with stakeholder representatives at multiple levels, monitor and assign incoming requests, and ensure that the CEO’s Office is properly briefed on all significant matters. As a strong and positive ambassador for the CEO’s Office, you will have the ability to deal with unclear situations and act as a resource for the administrative team and other staff.
- A minimum of 5 years’ experience providing executive administrative support to CEOs, including calendar management, monitoring and organizing correspondence, meeting coordination, office logistics, and issues management
- Superior oral and written communication skills, as demonstrated through experience preparing correspondence on behalf of CEOs, maintaining strong relationships with stakeholders at all levels, and coordinating daily requests and tasks for off-site CEOs
- Demonstrated strong emotional intelligence and interpersonal skills
- Excellent time management skills and ability to prioritize multiple, often conflicting demands
- Exceptional technical skills, including PC-based hardware/software and the Microsoft Office suite
- Knowledge and understanding of Ontario’s health care sector and/or health care related issues
- Undergraduate degree, preferably in a health, business, social sciences or other related discipline