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18 Mar 2019

Executive Assistant

Job Description

HR Associates is a leader in public sector interim staffing and human resources consulting. Our Interim Staffing Division supports clients across the province in hiring administrative, professional and executive talent in such areas as administrative support, program management, health care, communications, human resources, finance, information technology, policy development, etc.


In this Executive Assistant role you will provide direct support to high level executives and collaborate with other members, including providing executive support in all day-to-day matters including highly sensitive and confidential issues within a fast-paced office. These responsibilities include but are not limited to: scheduling meetings, managing and prioritizing calendars and emails, liaising with board members, boardroom administration – ensuring relevant material is collected and available in advance of meetings, minute taking, monitoring and reviewing all correspondences, coordinating travel arrangements, documenting expenses with finance, and handling special projects and other duties as assigned.


  • Previous experience as an Executive Assistant, Senior Administrative Assistant or Committee Coordinator is considered an asset
  • You have 5 years of experience providing executive support to a Board of Directors and/or senior management.
  • You can work well under pressure to meet frequent and competing deadlines and to continuously prioritize activities and objectives
  • You have superior writing and analytical skills with strong communication and interpersonal skills.
  • You have good critical thinking and problem-solving abilities and can demonstrate discretion, judgment and initiative in dealing with internal/external communities
  • You are a skilled multi-tasker; picking up and dropping tasks on a moment’s notice doesn’t fluster you.
  • You have advanced computer skills with MS Office Suite.

Why apply?

  • Excellent interim opportunities with our client in the {public sector | broader public sector | not for profit }
  • Central location in downtown Toronto – very accessible by transit
  • Great opportunity to learn and develop your skills and experience!
  • Competitive pay rates !

How to Apply

If you feel that you have the right combination of qualities for this position, please submit your covering letter and resume to We thank all candidates for submitting their resume, however only those selected for an interview will be contacted. If you require an accessibility accommodation during the recruitment process, please email or call 416-237-1500 x. 237. Please visit our website at for more information about our company and services.

  • Posted by: Diana
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  • Location: Toronto, Ontario, Canada
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  • Job type: Temp. Full-Time
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